Viewing Sent Items (Internal Users)
The Sent Items page allows you
to search for and expire emails with attachments that you do not want
transferred. If the recipient clicks a link for an attachment that has
expired, a message appears that the package is invalid. (A package is
the group of files attached to an email.)
On the Sent Items page, you
can view information about a specific email, expire the package, view
which files are attached to the email and what their sizes are, who has
downloaded the files, replied to a package, and download files from the
package. You can also extend the expiration date, depending on the settings
the administrator has set in the Internal
Settings configuration page.
To manage sent items
Log in
to the Internal portal.
In the navigation pane, click Sent
Items. The Sent Items
page appears.
On the Sent Items page,
a table displays details of the packages you have sent within a date
range. The Start Date defaults
to 1 day prior to the current date and time and the End
Date defaults to the current date and time.
Information includes:
Sender—Your
display name and email address
Subject—Subject
of the email
Date Sent—Date
and time email was sent
Expiration—Date
and time when the package will no longer be available for download.
Recipient(s)—Email
address of the person who received the package.
Details—Icons
indicate whether the package contains files 
,
reply invitations 
, and/or account invitations
. When you place your
cursor over the file icon, a tool tip displays the number of files
uploaded in the package. When you click the files icon, the Sender Details appear.
You can filter the list of packages by Subject, Date Sent,
Expiration, or Recipient.
To search for sent items
Specify the date range to filter data in the Date
Sent column. ("12:00 AM" equals midnight of the previous
day.)
Search based on recipient's email address or subject in the
Search box.
To clear the search and display all packages, click Reset.
To sort the table
To expire packages
Select the check box next to the package you want to expire,
then click Expire now. You
can select or clear all check boxes using the
Select all / deselect all check box.
You can also expire a package on the Sender
Details page by clicking Expire
now. (Click the files icon
to open Sender Details.)
To extend the expiration date
- On the Sender Details page,
click the linked text that begins "Extend expiration till."
The linked text becomes unlinked and the package expiration date is
extended.
To move to other pages of the table
To
view the package details
When you click the files icon in the
Details column, the Sender
Details page appears. You can expire the file, extend the expiration,
and download any attachments that you've sent, even if it is expired.
