SharePoint Trigger

Description

Triggers task execution when a SharePoint event occurs.

Practical usage

Monitors a SharePoint site or list for a specific action or event to take place (for example, item added or deleted, workflow started, group deleted, and so on).

Related Topics  

Parameters

General

Property	Type	Description
Site URL	String	The SharePoint site URL to monitor.
Scope	Options	The SharePoint range to monitor. The available options are: Web - Refers to the collection of all lists that are contained in the website. List - Refers to a particular list in the website defined by its title.
List title	Text	The title of the list to monitor. This parameter is only available if the Scope parameter is set to List.

Events

(Selecting multiple options causes this condition to evaluate each selection as an OR statement as opposed to an AND statement. In this case, it reacts to the first event that occurs.)

Property	Type	Description
Item added	Yes/No	If selected, the trigger fires when an item is added to the site/list.
Item updated	Yes/No	If selected, the trigger fires when an item in the site/list is updated.
Item deleted	Yes/No	If selected, the trigger fires when an item is deleted from the site/list.
Item checked in	Yes/No	If selected, the trigger fires when an item in the site/list is checked in. You check in a previously checked out item after making changes.
Item checked out	Yes/No	If selected, the trigger fires when an item in the site/list is checked out. If you check out an item, it is locked and others cannot change it while you have it checked out.
Item unchecked out	Yes/No	If selected, the trigger fires when an item in the site/list is unchecked out (also known as a discarded checkout). You can uncheck out an item if you want to revert it to how it was before you checked it out. This undoes all of the changes that you made to the item.
Item file moved	Yes/No	If selected, the trigger fires when a file represented by an item from a document library in the site/list is moved.
Item attachment added	Yes/No	If selected, the trigger fires when an attachment is added to a list item in the specified site/list.
Item attachment deleted	Yes/No	If selected, the trigger fires when an attachment is deleted from a list item in the specified site/list.
List added	Yes/No	If selected, the trigger fires when a list is added. This option is only available when Scope is set to Web.
List deleted	Yes/No	If selected, the trigger fires when a list is deleted. This option is only available when Scope is set to Web.
Field added	Yes/No	If selected, the trigger fires when a field (column) is added to the site/list.
Field updated	Yes/No	If selected, the trigger fires when a field (column) is updated in the site/list.
Field deleted	Yes/No	If selected, the trigger fires when a field (column) is deleted from the site/list.
Workflow started	Yes/No	If selected, the trigger fires when a SharePoint workflow is started.
Workflow postponed	Yes/No	If selected, the trigger fires when a SharePoint workflow is postponed.
Workflow completed	Yes/No	If selected, the trigger fires when a SharePoint workflow is completed.
Group added	Yes/No	If selected, the trigger fires when a group is added to the site/list. This option is only available when Scope is set to Web.
Group updated	Yes/No	If selected, the trigger fires when a group is updated in the specified site/list. This option is only available when Scope is set to Web.
Group deleted	Yes/No	If selected, the trigger fires when a group is deleted from the specified site/list. This option is only available when Scope is set to Web.
Group user added	Yes/No	If selected, the trigger fires when a user is added to a group in the specified site/list. This option is only available when Scope is set to Web.
Group user deleted	Yes/No	If selected, the trigger fires when a user is deleted from a group in the specified site/list. This option is only available when Scope is set to Web.
Role definition added	Yes/No	If selected, the trigger fires when a role definition (or permission level) is added to an item in the specified site/list. A role definition is a collection of rights bound to a specific item. This option is only available when Scope is set to Web.
Role definition updated	Yes/No	If selected, the trigger fires when a role definition (or permission level) is updated in the specified site/list. This option is only available when Scope is set to Web.
Role definition deleted	Yes/No	If selected, the trigger fires when a role definition (or permission level) is deleted from an item in the specified site/list. This option is only available when Scope is set to Web.
Role assignment added	Yes/No	If selected, the trigger fires when a role assignment is added to the specified site/list. This option is only available when Scope is set to Web.
Role assignment deleted	Yes/No	If selected, the trigger fires when a role assignment is deleted from the specified site/list. This option is only available when Scope is set to Web.

Users

Property	Type	Description
Use default agent user	Yes/No	If selected, the trigger uses the specified Default User.
Use specified user	Yes/No	If selected, uses the user account specified in the Username, Password, and Domain parameters. This account will always override the Use default agent user option. This user must have proper rights to the SharePoint server and database. Enter the user's credentials in the boxes provided: Username - The username used to access the SharePoint server. A plain user name such as "sparky" or a user name/domain combination such as "sparky@networkautomation.com" can be entered . When the latter form is used, the Domain parameter is disabled. Password - The password to authenticate the Username parameter. This can be blank if no password is associated with the user name. Domain - The domain of the SharePoint server. This parameter can be left blank if the user is not a member of a domain or if there is only one workgroup for the server. This parameter is disabled if a user name/domain combination is entered in the Username parameter.

Behavior

Property	Type	Description
Enable trigger	Yes/No	If selected (default), specifies that the trigger is enabled. If disabled, the trigger is disabled.
Trigger on startup if condition is true	Yes/No	If selected, the trigger acts on conditions that already exist at startup. If disabled (default), existing conditions are ignored. For example, assume the file to monitor already exists in the target folder upon creation or startup of this trigger. Click Yes to launch the task. Click No to not launch the task.
Trigger after the condition has been met <#> times	Yes/No	If selected, specifies how many times the trigger condition must be met before the task is started.

Additional notes

AMTrigger

When this trigger is activated, it automatically passes the AMTrigger object to the task. AMTrigger is a standard Automate Desktop dataset and can be used much like the datasets created by the Database - SQL query activity and Email action. The fields of AMTrigger can be used within a task to determine specific values, such as whether or not the task was started by a trigger, which trigger started the task, when the trigger was activated and other properties. AMTrigger populates a unique set of field–value pairs for each Automate Desktop trigger. The following table lists the ones specific to this trigger. For more details about a specific AMTrigger field–value pair, select the associated link.

To view AMTrigger values exclusive to the SharePoint Trigger, see AMTrigger - SharePoint.