Email - Archive Message(s)

Declaration

<AMEMAIL ACTIVITY="archive_messages" SESSION="text" 
RESULTDATASET="text" REMOVEMESSAGE="YES/NO" 
DEST="text" SAVEMODE="text (options)" FROM="text" 
TO="text" SUBJECT="text" BODY="text" CC="text" 
HASATTACHMENT="yes/no" HASBEENREAD="yes/no" />

Description: Archives one or more messages from the server. This activity contains a filtering function that allows archiving of specific messages based on the filter specified.

Practical Usage

Commonly used to archive multiple messages from the server.

Connection Parameters

Property

Type

Required

Default

Markup

Description

Connection

---

---

---

---

Indicates where user credentials, server settings and other preferences required to establish a connection to the email server should originate from. This is a design mode parameter used only during task construction and configuration, thus, comprises no markups. The available options are:

  • Host (default) - Specifies that user credentials, server settings and advanced preferences are configured individually for this activity. This option is normally chosen if only a single activity is required to complete an operation.

  • Session - Specifies that user credentials, server settings and advanced preferences are obtained from a pre-configured session created in an earlier step with the use of the Email - Create session activity. This option is normally chosen if a combination of related activities are required to complete an operation. Linking several activities to a single session eliminates redundancy. Additionally, a single task supports construction and simultaneous execution of multiple sessions, improving efficiency.

Session

Text

Yes if Connection set to Session

EmailSession1

SESSION="emailSess1"

The name of the session. The default value is EmailSession1. This parameter is available only if the Connection parameter is set to Session.

Protocol

Text (options)

Yes if Connection set to Host

SMTP

  1. PROTOCOLTYPE="POP3"

  2. PROTOCOLTYPE="IMAP"

  3. PROTOCOLTYPE="WEBDAV"

  4. PROTOCOLTYPE="EWS"

The type of email protocol to connect to. This parameter is available only if the Connection parameter is set to Host. Different parameters become available depending on which option is chosen. The available options are:

  • POP3 (default) - An application-layer Internet standard protocol used by local email clients to retrieve email from a remote server over a TCP/IP connection. POP3 allows you to download email messages on your local computer and read them even when you are offline.

  • IMAP - IMAP (Internet Message Access Protocol) is a mail protocol used for accessing email on a remote web server from a local client.

  • WEBDAV (Exchange 2003, 2007) - WEBDAV(World Wide Web Distributed Authoring and Versioning) is the Internet Engineering Task Force standard for collaborative authoring on the Web.

  • EWS (Exchange 2007 & newer, Online) - EWS (Exchange Web Services) provides the functionality to enable client applications to communicate with the Exchange server. It provides access to much of the same data that is made available through Microsoft Outlook. EWS clients can integrate Outlook data into Line-of-Business (LOB) applications.

Server

Text

Yes

(Empty)

SERVER="mail.server.com"

The SMTP server that should be used to send the message. This parameter is available only if the Protocol parameter is set to POP3 or IMAP.

Port

Number

No

110

PORT="3333"

The port that should be used when connecting to the SMTP server. Most SMTP servers run on port 110 (default port number) however, this parameter can be customized to connect to another port. This parameter is available only if the Protocol parameter is set to POP3 or IMAP.

Security

Text (options)

Yes

No security

  1. SECURITY="NONE"

  2. SECURITY="EXPLICI"

  3. SECURITY="IMPLICIT

The type of security that this action should use. This parameter is available only if the Protocol parameter is set to POP3 or IMAP. The available options are:

  • No Security (default) - Specifies that no security will be administered.

  • Explicit TLS/SSL - Indicates that Explicit Transport Layer (TLS) and Secure Sockets Layer (SSL) security will be administered.

  • Implicit TLS/SSL - Indicates that Implicit Transport Layer (TLS) and Secure Sockets Layer (SSL) security will be administered.

Authentication Type

Text (options)

Yes if Authentication is enabled

(Empty)

  1. AUTHTYPE="plain"

  2. AUTHTYPE="DigestMD5"

  3. AUTHTYPE="CramMD5"

  4. AUTHTYPE="Login"

  5. AUTHTYPE="ClearText"

  6. AUTHTYPE="APOP"

  7. AUTHTYPE="NTLM"

  8. AUTHTYPE="GSSapi"

Specifies the authentication type to administer. The following options are:

  • Auto (default) - Advanced Workflows will automatically determine the authentication type being used.

  • Plain - Consists of a single message from the client to the server. The client sends the authorization identity (identity to login as), followed by a US-ASCII Null character, followed by the authentication identity (identity whose password will be used), followed by a US-ASCII Null character, followed by the clear-text password. The client may leave the authorization identity empty to indicate that it is the same as the authentication identity."

  • DigestMD5 - An algorithm that is used to verify data integrity through the creation of a 128-bit message digest from data input (which may be a message of any length) that is claimed to be as unique to that specific data as a fingerprint is to the specific individual.During a DIGEST-MD5 authentication exchange between a client and the server, there is additional information passed which is used to construct a more robust hashing algorithm when compared against a CRAM-MD5 authentication making it more difficult to decipher.

  • CramMD5 - Challenge Response Authentication Mechanism is similar to DIGEST-MD5 in that it verifies data integrity through the creation of a 128-bit message digest.

  • Login - Authentication through logon credentials.

  • ClearText - Transmitted or stored text that has not been subjected to encryption and is not meant to be encrypted. As such, cleartext does not require decryption to be displayed.

  • APOP - Authenticated Post Office Protocol permits a client computer to retrieve email from a Post Office Protocol (POP) server while providing authentication technology that includes password encryption upon client receipt.

  • NTLM - Abbreviation for "Windows NT LAN Manager." NTLM is the default for network authentication in the Windows NT 4.0 operating system.

  • GSSapi - The Generic Security Service Application Program Interface is an application programming interface for programs to access security services.

  • OAuth20 - Provides a method for clients to access server resources on behalf of a resource owner (such as a different client or an end-user). It also provides a process for end-users to authorize third-party access to their server resources without sharing their credentials (typically, a username and password pair), using user-agent redirections.

Username

Text

Yes if Authentication is enabled

(Empty)

USERNAME="theuser"

The user name to use to logon to the mail server and authenticate the mail transaction.

NOTE: The From address entered should belong to the authenticated user.

Password

Text

Yes if Authentication is enabled

(Empty)

PASSWORD="encrypted"

The password used to logon to the mail server and authenticate the mail transaction.

Domain name

Text

Yes if Use Authentication is set to YES

(Empty)

DOMAINNAME="my.domain.com"

The domain name to authenticate with. This parameter is available only if the Use Authentication parameter is selected.

Certificate

Text

Yes if Security set to Explicit TLS/SSL or Implicit TLS/SSL

(Empty)

CERTIFICATE=

"c:\folder\certname.pfx"

The full path and filename of the certificate (.cer or .pfx extension) used to authenticate with. This parameter is available only if the Security parameter is set to Explicit TLS/SSL or Implicit TLS/SSL.

Passphrase

Text

Yes if Security set to Explicit TLS/SSL or Implicit TLS/SSL

(Empty)

CERTIFICATEPASSPHRASE=

"encrypted"

The certificate passphrase. This parameter is available only if the Security parameter is set to Explicit TLS/SSL or Implicit TLS/SSL.

Ignore invalid server certificate

Yes/No

No

No

IGNOREINVALIDCERTIFICATE=

"YES"

If set to YES, invalid server certificates will be automatically ignored. Set to NO by default.

Current folder

Text

No

Inbox

CURRENTFOLDER="inbox"

Specifies the current mailbox folder that this activity should be performed on. The default value is Inbox. To denote other Exchange well-known folders (e.g., Calendar, Drafts, Tasks, etc.) enter the Exchange property name for that folder. To specify subfolders, use a "/" (e.g., Inbox/SubFolderName). For more details regarding Exchange "well-known" folders, see the Additional Notes section below.

Timeout

Number

No

60

TIMEOUT="120"

The specified period of time that will be allowed to elapse (in seconds) before the server will close a client connection. This ensures that connections do not persist forever, if the client crashes or the network goes down. Open connections consume resources, and may prevent other clients from accessing the same mailbox. The default value is 60 seconds.

If the Protocol parameter is set to WebDAV (Exchange 2003, 2007) or EWS (Exchange 2007 & newer, Online), the following parameters become available.

Email address

Text

Yes

(Empty)

EMAILADDRESS="guy@domain.com"

The email address to communicate with.

Exchange Server

Text

Yes

(Empty)

SERVER=

"https://www.server.com"

The Exchange server to communicate with. This parameter is available only if the Protocol Type parameter is set to Exchange 2003 (WebDav), Exchange 2007 (EWS) or Exchange 2010 (EWS).

Autodiscover service URL

Yes/No

No

No

AUTODISCOVERURL="yes"

The Autodiscover service configures and maintains server settings for client computers that are running Microsoft Office Outlook 2007 and supported mobile devices. It provides access to Microsoft Exchange features for Outlook 2007 clients that are connected to your Microsoft Exchange messaging environment. If this parameter is set to YES, specifies that Autodiscover service requests will be performed. This parameter is set to NO by default and is only available if the Protocol Type parameter is set to Exchange 2007 (EWS) or Exchange 2010 (EWS).

Allow redirection

Yes/No

No

No

AUTODISCOVERURL="yes"

If set to YES, redirection (or mail forwarding) to another server will be allowed. This parameter is set to NO by default and is only available if the Protocol Type parameter is set to Exchange 2007 (EWS) or Exchange 2010 (EWS).

Ignore invalid server certificates

Yes/No

No

No

IGNOREINVALIDCERTIFICATE=

"yes"

If set to YES, invalid or expired SSL server certificates that are detected will be ignored. If set to NO and an invalid server certificate is found, this step will throw an error stating that the security certificate on the server is not valid. This parameter is set to NO by default and is only available if the Protocol Type parameter is set to Exchange 2007 (EWS) or Exchange 2010 (EWS).

Authentication Type

Text (options)

No

(Empty)

  1. AUTHTYPE="basic"

  2. AUTHTYPE="default"

  3. AUTHTYPE="form"

Specifies the authentication type to administer. The following options are:

  • Basic

  • Default

  • Form

Username

Text

Yes if Use Authentication is set to YES.

(Empty)

USERNAME="theUser"

A valid user name used to logon to the mail server and authenticate the mail transaction. This parameter is available only if the Use Authentication parameter is set to YES.

NOTE: The From address entered should belong to the authenticated user.

Password

Text

Yes if Use Authentication is set to YES.

(Empty)

PASSWORD="EncryptedText"

A valid password used to logon to the mail server and authenticate the mail transaction. This parameter is available only if the Use Authentication parameter is set to YES.

NOTE: The From address entered should belong to the authenticated user.

Proxy type

Text (options)

No

System default

  1. PROXYTYPE="socks4"

  2. PROXYTYPE="socks4a"

  3. PROXYTYPE="socks5"

  4. PROXYTYPE="http"

The proxy protocol that should be used. If you are unsure of the value to use in this parameter, contact your network administrator. The available options are:

  • System default

  • None

  • Socks4

  • Socks4a

  • Socks5

  • HTTP

Proxy server

Text

No

(Empty)

PROXYSERVER="proxy.host.com"

The hostname (server.domain.com) or IP address (xxx.xxx.xxx.xxx) of the proxy server.

Proxy port

Number

No

1028

PROXYPORT="3000"

The port that should be used to connect to the proxy server. Most proxy servers operate on port 1028 (the default) however the proxy server can be customized to operate on other ports

Proxy username

Text

No

(Empty)

PROXYUSERNAME="username"

The username that should be used to authenticate when connecting through the proxy server. This option is only valid if the Use authentication parameter is enabled.

Proxy password

Text

No

(Empty)

PROXYPASSWORD="encrypted"

The password that should be used to authenticate when connecting through the proxy server. This option is only valid if the Use authentication parameter is enabled.

Email Parameters

           

Property

Type

Required

Default

Markup

Description

Create and populate dataset

Text

No

(Empty)

RESULTDATASET="mydataset"

The name of the dataset to create and populate with the results of this activity.

Remove mail from server

Yes/No

No

No

REMOVEMESSAGE="yes"

If set to YES, specifies that mail will be permanently removed from the serve. This parameter is set to NO by default.

Destination

Text

No

(Empty)

DEST="c:\temp\archive"

The location in which to place the archived email. Click the folder icon to navigate to the desired location or simply enter the path in the provided text-box.

If filename already exists

Text (options)

No

No

  1. SAVEMODE="unique"

  2. SAVEMODE="overwrite"

  

Filter Parameters

Property

Type

Required

Default

Markup

Description

From

Text

No

(Empty)

FROM="me"

Retrieve mail that contains the specified email address in the From field.

To

Text

No

(Empty)

TO="you"

Retrieve mail that contains the specified email address entered in the To field.

Subject

Text

No

(Empty)

PASSWORD="encrypted"

Retrieve mail that contains the specified words in the Subject field.

Body

Text

No

(Empty)

BODY="text2"

Retrieve mail that contains the specified text in the body.

CC

Text

No

(Empty)

CC="text3"

Retrieve mail that contains the specified email address entered in the CC field.

Bcc

Text

No

(Empty)

BCC="text4"

Retrieve mail that contains the specified email address entered in the Bcc field.

Has attachments

Yes/No

No

No

HASATTACHMENT="yes"

If set to YES, retrieve mail only if it contains one or more attachments.

Has been read

Yes/No

No

No

HASBEENREAD="yes"

If set to YES, retrieve mail only if it has been read.

Only if newer than

Date

No

(Empty)

IFNEWERTHAN=

"%DateSerial(2010,12,22)

+TimeSerial(14,21,03)%"

Retrieve mail only if newer than the date/time specified. Click the Custom button to select from a list of custom date/time intervals. Enable the Expression option to enter a specific date/time expression.

Only if older than

Date

No

(Empty)

IFOLDERTHAN=

"%DateSerial(2010,12,22)

+TimeSerial(14,21,03)%"

Retrieve mail only if older than the date/time specified. Click the Custom button to select from a list of custom date/time intervals. Enable the Expression option to enter a specific date/time expression.

Well-Known Mailbox Folders

Each user's mailbox folder has a set of properties that you can use to retrieve well-known folders such as Inbox, Calendar, Drafts, and Tasks. Specifying a subfolder requires the name of the appropriate folder from the well known folders level as the parent folder and use of a "/" sign as a delimiter (e.g., Inbox/SubFolderName). To specify a folder that you created in the well known folders level, you must specify the root of the message folder hierarchy (e.g., MsgFolderRoot/SubFolderName). The table below defines common folder names (in alphabetical order) that are used in users' mailboxes.

Name

Description

ArchiveDeletedItems

The Deleted Items folder in the archive mailbox.

ArchiveMsgFolderRoot

The root of the message folder hierarchy in the archive mailbox.

ArchiveRecoverableItemsDeletions

The root of the folder hierarchy of recoverable items that have been soft-deleted from the Deleted Items folder of the archive mailbox.

ArchiveRecoverableItemsPurges

The root of the hierarchy of recoverable items that have been hard-deleted from the Deleted Items folder of the archive mailbox.

ArchiveRecoverableItemsRoot

The root of the Recoverable Items folder hierarchy in the archive mailbox.

ArchiveRecoverableItemsVersions

The root of the Recoverable Items versions folder hierarchy in the archive mailbox.

ArchiveRoot

The root of the folder hierarchy in the archive mailbox.

Calendar

The Calendar folder.

Contacts

The Contacts folder.

DeletedItems

The Deleted Items folder.

Drafts

The Drafts folder.

Inbox

The Inbox folder.

Journal

The Journal folder.

JunkEmail

The Junk E-mail folder.

MsgFolderRoot

The root of the message folder hierarchy.

Notes

The Notes folder.

Outbox

The Outbox folder.

PublicFoldersRoot

The root of the Public Folders hierarchy.

RecoverableItemsDeletions

The root of the folder hierarchy of recoverable items that have been soft-deleted from the Deleted Items folder.

RecoverableItemsPurges

The root of the folder hierarchy of recoverable items that have been hard-deleted from the Deleted Items folder.

RecoverableItemsRoot

The root of the Recoverable Items folder hierarchy.

RecoverableItemsVersions

The root of the Recoverable Items versions folder hierarchy in the archive mailbox.

Root

The root of the mailbox.

SearchFolders

The Search Folders folder, also known as the Finder folder.

SentItems

The Sent Items folder.

Tasks

The Tasks folder.

Voicemail

The Voicemail folder.

Example

The sample AML code below can be copied and pasted directly into the Steps panel of the Task Builder.

Archive email messages to folder c:\temp\archive.

<AMEMAIL ACTIVITY="archive_messages" 
SESSION="EmailSession1" RESULTDATASET="theDataset" 
DEST="c:\temp\archive" SAVEMODE="overwrite" />