Upcoming Activity

The Upcoming Activity page displays the workflows that are scheduled to run in the future by the way of a Schedule trigger. You can preview which workflows are scheduled and when they are supposed to run in order to determine any conflicts or arrange downtime and maintenance periods.

Getting there: In the navigation pane, clicktap Automate Enterprise Activity under the Automate menu. Then, click the area at the top of the Upcoming Activity list that displays total records.

Things to Know and Do

  • The filter applied and total number of upcoming activities appear in the title bar.

  • By default, future activity of all existing workflows are displayed. To display future activity of only those workflows that belong to a specific folder or sub-folder, click the drop-down button and navigate to the desired folder.

  • ClickTap Refresh The Refresh button. to refresh the information in the display.

  • If records span to multiple pages, click the page number drop-down button to jump to a specific page. Or, click the next or previous arrow to navigate to the next/previous page.

  • ClickTap Print The Print Jobs button. to view the upcoming activity list in HTML format. You can then select all the records (Ctrl+A) and copy it (Ctrl+C) to paste it into a spreadsheet.  

    NOTE: You may have to disable pop-up blockers in your browser to view the list.

  • Use the Search dialog to enter all or part of a key word associated to an upcoming activity and view only those activities with key words that contain matching text. Found activities may be dependent on the search filter applied. See Sorting & Filtering Upcoming Activity for more details.

Actions to Perform

Click Show Actions The Show Actions button. located at the very right of an upcoming activity record to display options for monitoring and managing it.

The following actions will appear:

  • Disable/Enable - Disables the workflow from being automatically launched by a trigger or enables a currently disabled workflow. A disabled icon is positioned next to the name of a disabled workflow. The option Disable or Enable alternates based on the current condition of the workflow.
  • Run Now - Immediately starts the workflow.
  • History - Displays a history of previous executions of the workflow.
  • Where Used - Displays the parent workflows that this workflow is used in.
  • Close - Closes the actions list pop-up window.