Workflow History (Recent Activity)

The Workflow History page (also known as Workflow Recent Activity page) displays previous execution history for a specific workflow. It is useful for gathering information about each run instance of a workflow, including when execution started/ended, how long the workflow ran, and whether it ran successfully or failed.

The Workflow History page can be accessed from the Workflows and Automate Activity page, as well as the History, Active and Upcoming widgets by clicking Show Actions The Show Actions button. for the desired workflow entry, and then selecting History from the pop-up menu.

Things to Know and Do

  • The total number of run instances of the workflow will appear in the title bar. This number may be dependent on any filter applied. For more details, see Sorting & Filtering Workflow History.

  • ClickTap Refresh The Refresh button. to update the display with the latest data.

  • If records span multiple pages, click the next or previous arrow to navigate to the next/previous page. To jump directly to a specific page, click the page number down arrow and select the desired page from the drop-down list.

  • ClickTap Print The Print Jobs button. to view workflow history in HTML format. You can then select all the records (Ctrl+A) and copy it (Ctrl+C) to paste it into a spreadsheet.  

    NOTE: You may have to disable pop-up blockers in your browser to view the list.

  • Use the Search... dialog to enter all or part of a keyword associated to a workflow instance and view only those records with keywords that contain matching text. Found instances may be dependent on any search filter applied. For more details, see Sorting & Filtering Workflow History.

Actions to Perform

ClickTap Show Actions The Show Actions button. for the desired workflow entry to display options for monitoring and managing it.

Individual workflow history actions are described below:

  • Disable - Disables a workflow or enables a currently disabled workflow. For more details, see Disabling/Enabling Workflows.
  • Run Now - Immediately runs the workflow. For more details, see Running Workflows.
  • History - Displays the workflow's execution history. For more details, see Workflow History.
  • Where Used - Displays the parent workflows that this workflow is used in. For more details, see Workflows Where Used.
  • Close - Closes the pop-up menu.